At Planon, our office is more than a workspace. It’s where collaboration, innovation, and teamwork come together. As our part-time Office Manager (max. 28 hours/week), you’ll be the anchor for our UK team, ensuring operations run seamlessly and that everyone, from colleagues to visitors, feels supported and welcome.
In this role, you will:
- Provide seamless administrative support: manage meeting requests, set up conference calls, handle correspondence, scanning, filing, and mail distribution.
- Welcome and assist visitors and clients: act as the first point of contact and ensure a professional, friendly experience.
- Coordinate office operations and facilities: oversee maintenance, repairs, office equipment, supplies, fleet & phone management, and liaise with building security or managing agents.
- Organize staff events and support HR initiatives: plan celebrations, onboarding activities, and business update meetings.
- Support Finance and research tasks: assist with invoice scanning, compile data, and conduct research as needed.
- Maintain Health & Safety and compliance: handle risk assessments, audits, and ensure office compliance with regulations.
We’re looking for an Office Manager who keeps the office running like clockwork and supports the team with a proactive, hands-on approach.
- Strong verbal and written English skills to engage effectively with colleagues, clients, and visitors.
- Able to prioritise tasks and ensure smooth daily operations.
- Comfortable adjusting to changing work demands and priorities.
- Confident with Microsoft Office, general office tools, and equipment.
- Knowledge of UK regulations and practical office compliance.
- Collaborative across teams and living in the Brighton area.
A healthy work-life balance and the possibility of working hybrid. We encourage a collaborative and learning work environment, which is why we offer constant learning and meaningful training opportunities. In addition, we offer challenging projects with world-leading clients and extraordinary experiences. For this role we offer the following benefits package.
Join us on our journey to become the recognised world leader in Smart Sustainable Building Management software solutions. How we do this? By putting our people at the heart of our company and creating an inspiring and safe environment that allows all of us to work, learn, live and play.
Planon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable law.
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