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2026-1851 - Office Manager - DACH-Region (m/w/d)

Wed, 14 Oct 2026 13:24:25 Z

Berufsprofil : Shared Services - General/Office Manager
Vertragsart : Vollzeit
Beschreibung der Stelle :
Dies ist eine Teilzeitstelle mit 28 Stunden pro Woche. Ihr primärer Arbeitsort ist Frankfurt. Da sich unsere drei Standorte in der DACH-Region in Deutschland, Österreich und der Schweiz befinden, gehört Reisetätigkeit zu dieser Position. Wir bieten Flexibilität und hybrides Arbeiten. Gleichzeitig erfordert die Position eine regelmäßige Präsenz im Frankfurter Büro, durchschnittlich an mindestens drei Tagen pro Woche. Als Office Manager erhalten und stärken Sie ein angenehmes, professionelles Arbeitsumfeld und tragen zur Verbesserung praktischer Büroprozesse in der Region bei. Position Als Office Manager sorgen Sie dafür, dass der tägliche Bürobetrieb reibungslos und effizient verläuft. Sie arbeiten eng mit dem lokalen Management, dem HR Business Partner, Finance und Accounting sowie IT zusammen. Sie berichten an den Global Facilities Director an unserem Hauptsitz in Nijmegen, Niederlande. So managen Sie unsere Büros erfolgreich: Koordination des täglichen Betriebs sowie von Facility- und Workplace-Themen in Deutschland, Österreich und der Schweiz Organisation lokaler Geschäfts- und Mitarbeitendenveranstaltungen sowie Empfang von Besuchern, Kunden und weiteren externen Ansprechpartnern Unterstützung von Compliance-Aktivitäten im Büro, einschließlich Arbeits- und Gesundheitsschutz sowie Zertifizierungsaudits Koordination von Büromaterial, eingehender Post, lokaler Verwaltung von Arbeitsmitteln und Telefonmanagement mit der IT Administrative Unterstützung des General Managers, einschließlich Kalenderpflege, Reiseplanung, Meetings, Protokollen und Präsentationen Frühzeitiges Erkennen von Meetings, Informationsbedarfen und Fristen sowie Koordination der Beiträge relevanter Stakeholder Unterstützung von HR, Finance und lokalen Teams bei Datenpflege, Rechnungsbearbeitung und routinemäßigem Reporting

Sie arbeiten organisiert, proaktiv und serviceorientiert. Sie kommunizieren klar mit unterschiedlichen Stakeholdern, übernehmen Verantwortung für operative Aufgaben und gehen diskret mit vertraulichen Informationen um. Das bringen Sie mit: Mindestens drei Jahre relevante Berufserfahrung im Office Management, in der Arbeitsplatzkoordination oder in einer vergleichbaren administrativen Position Ausgeprägte Organisations- und Zeitmanagementfähigkeiten sowie die Fähigkeit, mehrere Prioritäten zu koordinieren Gute professionelle Deutsch- und Englischkenntnisse in Wort und Schrift Fähigkeit, mit vertraulichen und sensiblen Informationen diskret umzugehen Bereitschaft, regelmäßig im Frankfurter Büro zu arbeiten und bei Bedarf zu anderen DACH-Standorten zu reisen Eine kaufmännische oder berufliche Ausbildung im Office Management, in der Betriebswirtschaft oder in einem verwandten Bereich ist von Vorteil Erfahrung mit Microsoft 365 sowie mit administrativer Unterstützung in den Bereichen Facilities, HR, Finance oder Audit ist von Vorteil

2026-1838 - Management Assistant

Thu, 01 Oct 2026 04:48:42 Z

Berufsprofil : Shared Services - General/Management Assistant
Vertragsart : Vollzeit
Beschreibung der Stelle :
At Planon, we are looking for an organized and proactive Facilities & Administration professional to ensure the smooth day-to-day functioning of the office. The role will manage workplace operations, facilities, vendors, health & safety, office activities, and administrative requirements while ensuring a positive and well-maintained work environment. What you’ll do Manage day-to-day office administration and facilities operations, including housekeeping, security, maintenance, pantry, supplies, and workplace services. Coordinate and manage vendors and service providers, ensuring timely service delivery and resolution of operational issues. Ensure health & safety standards, workplace compliance, and emergency preparedness are maintained across the office. Coordinate office events, employee activities, celebrations, and workplace initiatives to support a positive employee experience. Manage administrative documentation, invoices, purchase orders, expenses, and facilities-related budgets. Collaborate with HR, Finance, IT, and other internal teams on workplace requirements and proactively resolve facilities and administration-related issues.

A company is nothing without its people. Our diverse group of employees is the beating heart of our business, and creating a well-organized, welcoming, and efficient workplace is essential to their everyday experience. To support that environment, we are looking for someone who is organized, proactive, and service-oriented, with a practical mindset and the ability to coordinate administrative and facility-related activities smoothly. • Bachelor's degree in Business Administration or B.Com with 2 years of experience in Facilities, Administration, Office Management, or a similar role. • Hands-on experience in facilities and workplace operations. • Experience in vendor management, coordination, and service delivery. • Exposure to health & safety and workplace compliance. • Experience coordinating office events, employee activities, and workplace initiatives. • Strong organizational, communication, problem-solving, and multitasking skills, with proficiency in MS Office, particularly Excel.

2026-1837 - Senior Cybersecurity Operations & Response Specialist

Mon, 19 Oct 2026 04:34:19 Z

Berufsprofil : Shared Services - Governance & Security/Cybersecurity Monitoring & Response Governance Lead
Vertragsart : Vollzeit
Beschreibung der Stelle :
At Planon, part of Schneider Electric, this role helps shape, govern and continuously improve our cybersecurity monitoring and incident response capabilities. You will work at the intersection of strategy, governance and operations, ensuring that our monitoring, detection and response processes remain effective, measurable and aligned with business, security and regulatory requirements. Working across Cloud, Product, R&D and Global IT teams, you will define monitoring strategies, drive stakeholder alignment, oversee response performance and help coordinate actions during security incidents. While operational teams remain responsible for day-to-day execution, you play a key role in setting direction, removing obstacles, escalating risks and ensuring critical issues receive the attention they require. What we can challenge you with: Shape the monitoring strategy: Define and continuously improve our monitoring, detection and response approach in collaboration with key business and technology stakeholders. Improve incident response: Strengthen incident response processes, escalation paths and response targets while coordinating significant security incidents and supporting communication and reporting obligations towards the Dutch NCSC (NIS2) and other relevant authorities where required. Drive operational oversight: Monitor incident handling, remediation activities and security service performance, ensuring risks and delays receive appropriate attention. Support security operations: Guide teams on monitoring and response activities, help remove blockers and assist when critical security issues require additional coordination. Deliver management insight: Provide clear reporting on monitoring coverage, incident trends, response performance and key security risks. Lead continuous improvement: Identify opportunities to improve monitoring capabilities, response effectiveness, tooling and operational processes. Support assurance activities: Help maintain audit evidence, support customer assurance activities and demonstrate compliance with security and regulatory requirements. Note: This role combines governance leadership with practical coordination and requires reasonable flexibility to support exceptional security incidents outside normal working hours when needed.

You combine cybersecurity depth with a structured and collaborative way of working. You communicate clearly with technical and non-technical stakeholders, create focus when the path is still developing and follow through on priorities without taking over operational ownership. This role is a great fit if you: Have proven of minimum 6 experience in cybersecurity monitoring, incident response, SOC operations, threat detection or security operations governance. Can develop monitoring strategies, governance frameworks, operating models and improvement roadmaps. Understand logging, SIEM platforms, detection engineering, alert management, incident classification, escalation processes and remediation workflows. Have experience coordinating stakeholders during incidents and driving actions across multiple technical teams. Can translate technical findings into clear and actionable management reporting. Are comfortable challenging overdue actions, managing risk discussions and escalating issues when necessary. Have working knowledge of security, privacy and regulatory requirements relevant to European SaaS organizations. Communicate effectively with both technical and non-technical stakeholders and are professionally fluent in English. Good to have A bachelor’s or master’s degree in cybersecurity, information security, computer science, information systems or a related field, or equivalent relevant experience. A relevant certification such as CISSP, CISM, GCIH, CompTIA CySA+ or Microsoft Certified: Security Operations Analyst Associate. Experience with NIS2, the Cyber Resilience Act, BSI C5, SOC operations governance, SIEM capability development, security metrics, audit evidence management or customer assurance activities. Dutch language skills are an advantage.